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Department: 480502 - UHR UTS/UNC Partnership

Location: Raleigh, NC

Essential Job Duties:

This role provides high level executive, operational, and calendar management support to the three Vice Deans in the department at UNC Chapel Hill. The primary focus of this role involves managing complex executive schedules, triage and administration of email communications, and coordination of operational projects to ensure all commitments and deliverables are executed with precision and timeliness. Acting as a key administrative liaison, the Executive Assistant facilitates seamless communication and alignment between the Vice Deans, the Dean’s Office, university leadership, and external stakeholders. This position requires independent problem solving, sound judgment, high level confidentiality, and the capability to represent executive leadership professionally across all university interactions.

Other Work/Responsibilities:

Required Qualifications:

+ Excellent written and oral communication skills

+ Must possess a strong attention to detail and ability to manage time well

+ Demonstrated experience in handling confidential information with discretion

+ Ability to follow through on tasks to completion, holding all parties accountable to deadlines

+ Maintain a professional appearance & a service/ problem-solving orientation.

+ Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents

+ Ability to manage special projects and duties as assigned.

Preferred Qualifications:

+ Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events.

+ Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands.

+ Experience with exercising judgment and discretion in establishing, interpreting, and applying a wide range of administrative policies and procedures

+ Experience establishing and maintaining effective working relationships with college and university personnel, government or other agency officials, and the general public

+ Experience with prioritizing requests in a fast-paced and demanding environment

+ Experience drafting and formatting standard office communications and a variety of other written materials

+ Proficient with Microsoft Office Suite or similar software, particularly Microsoft Word and Excel

+ Familiar with Google Calendar and PeopleSoft

Required license or certification:

n/a

Position Number: 48TT19

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.