ADMINISTRATIVE INTERN

Description

+ Project Management & Analysis: Support process improvement initiatives, create process flow maps, and conduct market research or business analysis.

+ Operations Support: Assist with patient scheduling, insurance verification, medical billing, and maintaining Electronic Medical Records (EMR).

+ Administrative Assistance: Draft reports, prepare presentations, and assist with correspondence to support departmental goals.

+ Leadership Shadowing: Attend management meetings, participate in high-level planning, and meet with department leaders to observe healthcare leadership.

+ Compliance & Documentation: Ensure records are updated and conform to health regulations (e.g., HIPAA).

+ Data Entry and Management: Accurately inputting and updating information in databases or spreadsheets.

+ Document Preparation: Drafting, formatting, and reviewing documents such as reports, memos, and emails.

+ Scheduling: Assisting with the organization of meetings, appointments, and events.

+ Communication: Handling phone calls, emails, and other correspondence professionally.

+ Filing and Organizing: Maintaining a systematic filing system for both digital and physical records.

+ Financial: learn fiscal responsibility but assisting with budgets, forecasting, managing accounts payable/receivable

+ Other duties as assigned.

Competency and Experience [Knowledge, Skills and Abilities]

Required Qualifications/Experience

+ High School Diploma, GED or higher level of education. Currently pursuing a degree in Health Administration, Business Administration, Finance, Public Health, or a related field.

+ Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of functional area.

+ Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

+ Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs.

+ Excellent communication, interpersonal and organizational skills.

+ Ability to communicate with all members of the health care team.

+ Independent thinking and decision-making ability.

+ Desire to explore data.

Preferred Qualifications/Experience

+ None preferred.

License, Certification & Clearances

+ Act 34-PA Criminal Record Check from the PA State Police system

Position Type/Expected Hours of Work

+ Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).

+ Travel may be expected locally between System locations.

Equal Employment Opportunity

Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

Disclaimer

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Extreme Heat

X

Extreme Cold

X

Heights

X

Confined Spaces

X

Extreme Noise(>85dB)

X

Mechanical Hazards

X

Use of Vibrating Tools

X

Operates Vehicle (company)

X

Operates Heavy Equipment

X

Use of Lifting/Transfer Devices

X

Rotates All Shifts

X

8 Hours Shifts

X

X

10-12 Hours Shifts

X

On-Call

X

Overtime(+8/hrs/shift; 40/hr/wk)

X

X

Travel Between Sites

X

Direct Patient Care

X

Respirator Protective Equipment

X

Eye Protection

X

Head Protection (hard hat)

X

Hearing Protection

X

Hand Protection

X

Feet, Toe Protection

X

Body Protection

X

Latex Exposure

X

X

Solvent Exposure

X

Paint (direct use) Exposure

X

Dust (sanding) Exposure

X

Ethylene Oxide Exposure

X

Cytotoxic (Chemo) Exposure

X

Blood/Body Fluid Exposure

X

Chemicals (direct use) Exposure

X

Mist Exposure

X

Wax Stripper (direct use)

X

Non-Ionizing Radiation Exposure

X

Ionizing Radiation Exposure

X

Laser Exposure

X

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Bending (Stooping)

X

X

Sitting

X

X

Walking

X

X

Climbing Stairs

X

X

Climbing Ladders

X

Standing

X

X

Kneeling

X

X

Squatting (Crouching)

X

X

Twisting/Turning

X

X

Keyboard/Computer Operation

X

X

Gross Grasp

X

Fine Finger Manipulation

X

Hand/Arm Coordination

X

X

Pushing/Pulling(lbs. of force)

X

Carry

X

X

Transfer/Push/Pull Patients

X

Seeing Near w/Acuity

X

X

Feeling (Sensation)

X

X

Color Vision

X

X

Hearing Clearly

X

X

X

Pulling/Pushing Objects Overhead

X

X

Reaching Above Shoulder Level

X

Reaching Forward

X

X

Lifting Floor to Knuckle

X

Lifting Seat Pan to Knuckle

X

Lifting Knuckle to Shoulder

X

Lifting Shoulder to Overhead

X

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required

+ Project Management & Analysis: Support process improvement initiatives, create process flow maps, and conduct market research or business analysis.

+ Operations Support: Assist with patient scheduling, insurance verification, medical billing, and maintaining Electronic Medical Records (EMR).

+ Administrative Assistance: Draft reports, prepare presentations, and assist with correspondence to support departmental goals.

+ Leadership Shadowing: Attend management meetings, participate in high-level planning, and meet with department leaders to observe healthcare leadership.

+ Compliance & Documentation: Ensure records are updated and conform to health regulations (e.g., HIPAA).

+ Data Entry and Management: Accurately inputting and updating information in databases or spreadsheets.

+ Document Preparation: Drafting, formatting, and reviewing documents such as reports, memos,

and emails.

+ Scheduling: Assisting with the organization of meetings, appointments, and events.

+ Communication: Handling phone calls, emails, and other correspondence professionally.

+ Filing and Organizing: Maintaining a systematic filing system for both digital and physical records.

+ Financial: learn fiscal responsibility but assisting with budgets, forecasting, managing accounts payable/receivable

+ Other duties as assigned.

Competency and Experience [Knowledge, Skills and Abilities]

Required Qualifications/Experience

+ High School Diploma, GED or higher level of education. Currently pursuing a degree in Health Administration, Business Administration, Finance, Public Health, or a related field.

+ Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of functional area.

+ Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

+ Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs.

+ Excellent communication, interpersonal and organizational skills.

+ Ability to communicate with all members of the health care team.

+ Independent thinking and decision-making ability.

+ Desire to explore data.

Preferred Qualifications/Experience

+ None preferred.

License, Certification & Clearances

+ Act 34-PA Criminal Record Check from the PA State Police system

Position Type/Expected Hours of Work

+ Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).

+ Travel may be expected locally between System locations.

Equal Employment Opportunity

Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulatio

Disclaimer

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Extreme Heat

X

Extreme Cold

X

Heights

X

Confined Spaces

X

Extreme Noise(>85dB)

X

Mechanical Hazards

X

Use of Vibrating Tools

X

Operates Vehicle (company)

X

Operates Heavy Equipment

X

Use of Lifting/Transfer Devices

X

Rotates All Shifts

X

8 Hours Shifts

X

X

10-12 Hours Shifts

X

On-Call

X

Overtime(+8/hrs/shift; 40/hr/wk)

X

X

Travel Between Sites

X

Direct Patient Care

X

Respirator Protective Equipment

X

Eye Protection

X

Head Protection (hard hat)

X

Hearing Protection

X

Hand Protection

X

Feet, Toe Protection

X

Body Protection

X

Latex Exposure

X

X

Solvent Exposure

X

Paint (direct use) Exposure

X

Dust (sanding) Exposure

X

Ethylene Oxide Exposure

X

Cytotoxic (Chemo) Exposure

X

Blood/Body Fluid Exposure

X

Chemicals (direct use) Exposure

X

Mist Exposure

X

Wax Stripper (direct use)

X

Non-Ionizing Radiation Exposure

X

Ionizing Radiation Exposure

X

Laser Exposure

X

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Bending (Stooping)

X

X

Sitting

X

X

Walking

X

X

Climbing Stairs

X

X

Climbing Ladders

X

Standing

X

X

Kneeling

X

X

Squatting (Crouching)

X

X

Twisting/Turning

X

X

Keyboard/Computer Operation

X

X

Gross Grasp

X

Fine Finger Manipulation

X

Hand/Arm Coordination

X

X

Pushing/Pulling(lbs. of force)

X

Carry

X

X

Transfer/Push/Pull Patients

X

Seeing Near w/Acuity

X

X

Feeling (Sensation)

X

X

Color Vision

X

X

Hearing Clearly

X

X

X

Pulling/Pushing Objects Overhead

X

X

Reaching Above Shoulder Level

X

Reaching Forward

X

X

Lifting Floor to Knuckle

X

Lifting Seat Pan to Knuckle

X

Lifting Knuckle to Shoulder

X

Lifting Shoulder to Overhead

X

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required

Qualifications

Education

Required

+ HS Diploma/Equivalent or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.