Receptionist / Administrative Assistant

Why You Want to Work Here:This is a great opportunity to join a professional, client-focused office where you’ll play an important role in both the day-to-day operations of the business and the overall client experience. You’ll be the first point of contact for clients and visitors while also providing administrative support to keep the office organized and running smoothly.This position is ideal for someone who enjoys working with people, takes pride in creating a welcoming and professional environment, and is looking for a role that combines customer service with administrative responsibilities.Responsibilities:

Serve as the first point of contact for clients, prospective clients, visitors, and vendors, providing a warm and professional experience
Answer incoming phone calls, direct inquiries to the appropriate team member, and assist with basic service requests
Manage the office calendar and coordinate client appointments, internal meetings, and other scheduled activities
Maintain accurate and up-to-date information within the company CRM system
Monitor follow-up activities and help ensure client-related tasks and next steps are completed on time
Assist with client communications, including email correspondence, mailings, and other outreach
Help maintain strong client relationships through ongoing communication and client appreciation efforts
Support the coordination and execution of client events, educational programs, workshops, and other office events
Maintain organized electronic and physical filing systems and assist with recordkeeping
Retrieve, distribute, and track incoming and outgoing mail and correspondence
Maintain inventory and order office and hospitality supplies as needed
Provide administrative support to the team, including preparing and processing routine forms and documentation
Assist with general office operations, including opening and closing the office
Complete additional administrative projects and responsibilities as assigned

Requirements:

Previous administrative, receptionist, customer service, or office support experience preferred
Strong interpersonal and customer service skills with a professional and welcoming demeanor
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple priorities, deadlines, and follow-up tasks
Comfortable answering phones and communicating directly with clients and other external contacts
Proficiency with Microsoft Office and general office technology
Experience working with a CRM or client database is a plus
Ability to handle confidential or sensitive information with professionalism and discretion
Reliable, proactive, and comfortable taking ownership of day-to-day responsibilities
Ability to work effectively both independently and as part of a small, collaborative team