Legal Secretary

About Us:We are seeking a skilled Legal Secretary to provide comprehensive administrative and secretarial support to three Partners within our esteemed law firm. The ideal candidate will possess exceptional organizational abilities, strong communication skills, and a keen eye for detail. This role requires a proactive individual capable of managing a diverse range of tasks efficiently while maintaining confidentiality and professionalism at all times.Responsibilities of the Legal Secretary:

Manage calendars, schedule appointments, and coordinate meetings for the Partners
Prepare correspondence, memos, and legal documents accurately
Maintain electronic and physical filing systems, ensuring documents are organized Handle incoming calls and emails, responding promptly or redirecting inquiries as appropriate
Serve as the initial point of contact for clients, providing exceptional customer service and assisting with inquiries
Coordinate client meetings, including preparing meeting materials and arranging conference rooms
Assist with the preparation, editing, and proofreading of legal documents, including contracts, briefs, and pleadings
File legal documents with the appropriate courts and agencies, ensuring compliance with deadlines and procedural requirements
Maintain and update client databases and case management systems with accurate and current information
Prepare, review, and edit client invoices, ensuring accuracy and adherence to billing guidelines
Track billable hours and expenses for the Partners, assisting with the preparation of monthly billing reports
Coordinate with accounting staff to process payments and reconcile client accounts as needed
Conduct legal research using online databases and other resources, summarizing findings for review by the Partners
Compile and analyze data related to cases, statutes, and regulations, assisting with the preparation of legal arguments and strategies
Collaborate with other legal secretaries and support staff to ensure seamless operations within the firm

Qualifications of the Legal Secretary:

Bachelor's degree preferred
5+ years of proven experience as a Legal Secretary or similar role, preferably supporting multiple attorneys or partners
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent written and verbal communication skills, with a professional demeanor
Discretion and confidentiality in handling sensitive information
Ability to work independently with minimal supervision and thrive in a fast-paced environment
Familiarity with legal terminology, procedures, and document formatting standards

Legal SecretaryOnsite with 1 remote day$80,000-90,000 DOEChicago, IL