Sr Executive Assistant

**Why UKG:**

At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That’s what we do.

We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you’ll get flexibility that’s real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters—and so do you.

**About the Team:**

We are seeking a highly organized, proactive, and solutions‑oriented **Executive Assistant** to support our **SVP of Financial Planning & Analysis** and broader senior leadership team. This role is responsible for complex calendar management, meeting coordination, travel arrangements, communications support, and ensuring the seamless execution of executive‑level priorities. The ideal candidate is a polished communicator, an anticipatory problem‑solver, and a trusted partner who brings structure, efficiency, and professionalism to a fast-paced environment.

**About the Role:**

**Key Responsibilities**

+ **Executive Calendar & Workflow Management** Oversee complex, dynamic calendars for the SVP and senior leadership, ensuring proactive prioritization, schedule optimization, and seamless preparation for meetings and deliverables.

+ **Meeting Coordination & Logistics** Plan, organize, and facilitate meetings by preparing agendas, gathering materials, coordinating attendees, capturing key actions, and ensuring follow‑through on commitments.

+ **Communication & Correspondence Support** Draft, edit, and manage internal communications, presentations, and supporting materials that align with leadership’s messaging and organizational goals.

+ **Travel Planning & Expense Coordination** Arrange domestic and international travel, prepare detailed itineraries, and manage expense reports with accuracy and timeliness.

+ **Event & Engagement Support** Coordinate onsite and offsite events, leadership sessions, employee engagement activities, and strategic communications meetings to ensure a polished, professional experience.

+ **Project & Priority Management** Support key initiatives by tracking deadlines, monitoring progress, proactively surfacing risks, and ensuring alignment across FP&A and cross‑functional partners.

+ **Stakeholder & Relationship Management** Build strong partnerships with executives, internal teams, and external stakeholders to facilitate effective communication and operational alignment.

+ **Operational Excellence & Process Improvement** Identify opportunities to streamline workflows, improve administrative efficiency, and support operational processes that enhance organizational performance.

+ **Confidential Information & Executive-Level Judgment** Handle sensitive information with the highest level of discretion, professionalism, and ethical judgment.

+ **Anticipatory Support & Strategic Foresight** Proactively anticipate the needs of the SVP and the FP&A organization, navigating a fast-paced environment with adaptability, curiosity, and a continuous improvement mindset.

**About You:**

You excel in a dynamic environment, manage competing priorities with ease, and maintain composure under pressure. You thrive on bringing clarity to complexity, connecting people and ideas, and enabling leaders to focus on strategic work. You’re known for your judgment, discretion, and ability to see around corners.

**Basic Qualifications:**

+ 5+ years of experience as an Executive Assistant or in a similar senior-level administrative support role

+ Demonstrated experience managing **multiple executive calendars** , coordinating domestic/international travel, and processing expense reports

+ Proven success supporting **onsite and offsite meetings, events, and leadership engagements**

+ Strong verbal and written communication skills; able to convey information with clarity and professionalism

+ Ability to maintain confidentiality while handling sensitive information with discretion

+ Proficiency in **Microsoft Office Suite** and related productivity tools

+ Highly organized, detail-oriented, and capable of connecting ideas and people seamlessly

**Preferred Qualifications:**

+ Ability to build and maintain strong partnerships with executives and cross‑functional teams; skilled at aligning work to strategic priorities

+ A creative and forward‑thinking mindset—anticipating needs weeks or months ahead and proactively addressing challenges

+ Strong project management skills and the ability to adapt quickly to evolving business needs

+ Tech‑savvy, with the ability to learn new tools and systems quickly

+ Experience providing logistical support for events, operational activities, and expense processes

+ Demonstrated ability to motivate and inspire others, contributing to a positive, inclusive work culture

+ Comfortable working in an innovative, fast‑paced environment and embracing feedback for personal development

+ Ability to work effectively in a **hybrid-office schedule** , with at least three days per week onsite

**Company Overview:**

UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people-first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry — because great organizations know their workforce is their competitive edge. Learn more at ukg.com.

**Equal Opportunity Employer**

UKG is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, disability, religion, sex, age, national origin, veteran status, genetic information, and other legally protected categories.

View The EEO Know Your Rights poster (https://www.eeoc.gov/sites/default/files/2022-10/EEOC\_KnowYourRights\_screen\_reader\_10\_20.pdf)

UKG participates in E-Verify. View the E-Verify posters here (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyPart...) .

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Disability Accommodation in the Application and Interview Process

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com .

The pay range for this position is $71,900 to $103,350. The actual base pay offered may vary depending on skills, experience, job-related knowledge and work location. In addition to base pay, employees may be eligible to participate in a performance-based bonus plan and to receive restricted stock unit awards as part of total compensation. Learn more about UKG’s benefits and rewards at https://www.ukg.com/about-us/careers/benefits

It is the policy of Ultimate Software to promote and assure equal employment opportunity for all current and prospective Peeps without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. This policy governs all matters related to recruitment, advertising, and initial selection of employment. It shall also apply to all other aspects of employment, including, but not limited to, compensation, promotion, demotion, transfer, lay-offs, terminations, leave of absence, and training opportunities.