**Your future role at a glance**

**Location:** Austin, TX

**Facility:** Health Transformation Building

**Department/Specialty:** Plastic and Hand Surgery

**Schedule:** Day Shift | Monday - Friday 8:00a - 5:00p

**Life at Ascension: Where purpose meets opportunity**

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

**Benefits that help you thrive**

+ **Comprehensive health coverage:** medical, dental, vision, prescription coverage and HSA/FSA options

+ **Financial security & retirement:** employer-matched 403(b), planning and hardship resources, disability and life insurance

+ **Time to recharge:** pro-rated paid time off (PTO) and holidays

+ **Career growth:** Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning

+ **Emotional well-being:** Employee Assistance Program, counseling and peer support, spiritual care and stress management resources

+ **Family support:** parental leave, adoption assistance and family benefits

+ **Other benefits:** optional legal and pet insurance, transportation savings and more

**How you’ll make an impact in this role**

+ **Execute Daily Clinical Practice Operations:** Partner directly with practice management to drive daily operational efficiency, handling cross-functional administrative priorities, vendor coordination, and team support.

+ **Manage Staff Provisioning & Onboarding Logistics:** Coordinate administrative and technical setup for new associates, ensuring seamless onboarding, equipment distribution, and system access provisioning.

+ **Command Equipment & Supply Procurement:** Oversee inventory tracking, order clinical/office equipment, and manage vendor interactions to keep the practice fully supplied and operational.

+ **Drive Strategic Meeting Preparation:** Structure, prepare, and distribute high-level meeting agendas, compile supporting documentation, and track follow-up action items for practice leadership.

+ **Orchestrate Complex Scheduling & Calendaring:** Manage multi-provider calendars, schedule administrative and clinical meetings, and coordinate cross-departmental communications with precision.

+ **Maintain High-Accuracy Operational Records:** Organize, audit, and maintain administrative files, departmental documentation, and operational reports with exceptional attention to detail.

**What minimum requirements you’ll need**

Education:

+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

**What additional preferences we're seeking**

+ **Clinical Administrative Foundation:** 2+ years of direct administrative support experience within a healthcare clinic, medical practice, or hospital operational setting.

+ **Google Workspace Expertise:** Working knowledge and functional proficiency across **Google Workspace** (Gmail, Google Calendar, Docs, Sheets, Slides, and Drive).

+ **Scheduling & Coordination Mastery:** Proven ability to manage multi-layered calendars, coordinate complex schedules, and balance competing operational priorities simultaneously.

+ **Elite Communication Skills:** Superior written and verbal communication skills necessary to interface professionally with practice managers, clinical staff, physicians, and external vendors.

+ **Meticulous Organizational Precision:** High attention to detail with strong problem-solving skills and a proactive approach to keeping practice operations running smoothly.

**_Equal employment opportunity employer_**

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRightsSp6.12.pdf) poster.

**_Fraud prevention notice_**

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

**_E-Verify statement_**

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.