**Job Description**

BAE Systems is hiring an Administrative Assistant IV to support the CMS business and functional teams in Aberdeen, SD. Under limited supervision, performs a variety of complex administrative duties such as: Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and aids department members.

Responsibilities:

**This role performs a variety of administrative tasks which support Operations and the site. Duties include, but are not limited to:**

+ Controlling access and admitting visitors, contractors, trucks, and Admits visitors, contractors, trucks, and other guests to the site

+ Assisting in the badging process and verifying I-9 information for new hires

+ Facilitate contractor safety training

+ Data Input & Tracking

+ Document control & retention/Configuration Management

+ Maintains PPE documentation and various forms for Safety Department

+ Purchase card & Expense report reconciliation

+ Area upkeep

+ Various office support/supply tasks

+ Respond to ad hoc requests from internal and external stakeholders, ensuring timely and accurate delivery of information, data, and resources while maintaining confidentiality and discretion.

**Required Education, Experience, & Skills**

+ High School Diploma/GED and 4 years of relevant experience or equivalent experience

+ Experience in Administrative Assistance

+ Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination

+ Experience in SharePoint or other Enterprise Data Management Systems

+ Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams

+ Ability to provide support to the Program Management Team

+ Ability to work in a fast-paced environment, multitask, and manage changing priorities

+ Ability to manage, organize, and structure data to support reporting needs

+ Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports

+ Ability to interact effectively with personnel at all levels, inside and outside of the organization

+ Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software

+ Forward-thinking with problem-solving skills

+ Attention to detail and time management skills

+ Excellent verbal and written communication skills

**Preferred Education, Experience, & Skills**

+ Associate s Degree

+ Certificate/Training in MS Office Products

+ Experience in SharePoint, MS Project, Microsoft 365

+ Experience in creating or improving data/file/report management processes/dashboards

+ Experience in meeting/event coordination with 100 attendees

+ Experience in Defense/Government Contracting

+ Ability to think ahead, anticipate needs, and proactively identify and resolve problems

**Pay Information**

Full-Time Salary Range: $45249 - $72399

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

**Administrative Assistant**

**122111BR**

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression