Employer: MCRD San Diego, CA United States Marine Corps
* As the Lead Human Resources Assistant or Lead Administrative Assistant for the Admin Recruit Branch, I served/serve as the functional expert and perform a variety of clerical actions I one or more of the Military personnel programs. Update inquires and processes actions through the Unit Diary Marine Integrated Personnel System (UDMIPS). Review data entries to identify and assists in correcting erroneous data in the Marine Total Forces System (MCTFS) and UDMIPS. Retrieve data from the Marine Corps Training Information Management System (MCTIMS) and training companies within the Recruit Training Regiments for use in answering questions, responding to correspondences, or preparing reports or briefs. I have experience at the GS-07 grade level or pay band in the federal service or equivalent experience in the private or public sector managing military or civilian personnel, pay, administration and training policies, procedures and programs.
* Responsible for providing on the job training to new employees to instruct new employees in specific tasks, job techniques and established procedures. Instruct new employees in specific tasks, job techniques and provide written instruction and guidelines to support employee training.
* Responsible for distributing assignments to subordinate employees to ensure equal workload. Adjust in priorities of work to meet deadlines.
* Has the MCTIMS Manager I was responsible for approving and updating all MCTIMS accounts for new Drill Instructors, Company Commanders, all Military and Civilian personnel within the Recruit Training Regiment and Recruit Admin Branch. Responsible for updating any corrects that had to be made with MCTIMS such as Wrong Last Name, Wrong SSN, Merging of Recruits Information, etc.
* Responsible for providing Recruit Transfer Orders and Recruiters Assistant Orders (PRASP) to each graduating Marine before leaving the Marine Corps Recruit Depot San Diego, CA.
* Coordinate an accurate, reliable timeless and proper put posting of over 21,000 Recruits. Ensure that all outpost briefs are conducted in a timely manner. Briefs included information about Montgomery G.I. Bill and/or Post 9/11, Recruit Transfer Orders and Recruiters Assistance Program. Ensure that everyone was in receipt of Recruit Transfer Orders and Permissive Recruiters Assistance Programs Orders (PRASP) after T-55 outpost class.
* Review forms, documentation and other related information from Service member upon arrival to Marine Corps recruit training and construct initial Service Record Book (SRB). Update inquires and process actions through the Unit Diary Marine Integrated Personnel System (UDMIPS). Review products to identify and assistance in correcting mismatched data in the Marine Corps Total Forces System (MCTFS) and UDMIPS. Obtain and collect appropriate documentation or data from various agencies within Recruit Training Regiment (RTR) to use in answering questions, responding to correspondences, or preparing reports or briefing documentation in accordance with applicable regulations and policies.
* Responsible for processing standard action (e.g., Enlistment Promotion, Meritorious Promotion, Awards, Proficiency and Conduct evaluations, Separations, or Similar matters, and perform reviews of Service Record Book (SRB)) to determine eligibility actions.
* Responsible for performing work in the processing of personnel for accession with the use of a computer through UDMIPS, such as Service Members Group Life Insurance, Montgomery GI Bill, Record of Emergency Data, and Federal and State Taxes. Review, verify and input training data, required entries for every Recruit via UDMIPS. Schedule personnel for separation counseling and appointments conducted by Human Resources (MIL) Assistants. Prepare case files for filing and mailing of final discharge documents as needed. Prepare Enlisted Service Records, Medical and Dental Records Books for mailing to appropriate designed distribution and archive agencies, such as Headquarters Marine Corps and Department of Veterans Affairs and State of Regional Veterans Affairs Departments. Serve as the initial clerical preparer and reviewer prior to action officer signature on paperwork accomplished.
* Responsible for obtaining specific data for completion of forms contained in SRB's. Assemble all required documentation for inclusion in the Service Record Book necessary to begin Marine Corps recruit training. Ensure the completeness and proper handling and maintenance of SRB's for all recruits attached to the Regiment and preform a substantive review of service record books to determine eligibility for actions. Make additions, revisions or deletions to SRB's or files to keep them current, complete and accurate per regulations, policies and procedures.
* Responsible for obtaining and collecting appropriate documentation from various agencies within the organization to ensure that required documents for a completed record are obtain prior to transfer. Ensure that all outpost projections, permissive recruiter's assistance Orders and transfer data is disseminated to School of Infantry West and Western Recruiting Region within three business of graduating for each Company. Ensure uses databases or spreadsheet software to create, enter, revise, sort, calculate or retrieve reports. Truly knowledgeable in various military related policies, directives, regulations, procedures and structures such as ACTS Manual.
* Responsible for coordinating each graduating week with School of Infantry West (SOI/West) and MMEA-11 to provide Recruiter's Assistances Orders to graduating Marines. Retrieve data from various information sources and training companies within the Recruit Training Regiment for use in answering questions, responding to correspondence or preparing reports or briefing documentation in accordance with applicable regulations and policies.
* Responsible for ensuring that all necessary requirements to administratively process Basic Marine Platoon Personnel (BMP) are reported within no more than five business days. Use multiple office automation software with varied functions to produce a wide range of documents, formats, pertaining to assigned area of military personnel.
* Responsible for ensuring that all graduating Recruits are assigned a school seat in the By-Name-Assignment (BNA) application within five days of graduation for each graduating company. Research various databases and military systems to provide excellent accountability of all graduating recruits in the BNA application. Coordinate with the graduating company to make sure all the recruits who graduate each week are processed and graduated from MCTIMS in an accurate and timely manner.
* Truly knowledgeable in Microsoft Office software such as Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Access and Microsoft Outlook. Microsoft Office software such as databases and spreadsheet are utilized in order to provide effective and accurate correspondence.
* Experienced in the utilization of visual aids, such as computer graphics, overhead transparencies, and other similar equipment for the usage in presentations, briefings and seminars for the newly trained Marine Corps Personnel.
* Solely responsible for providing SOI Projections, SOI Inbound report, Graduation report, MOS report, AG report and Basic Marine Platoon (BMP) report each graduating week. Solely responsible for disseminating an accurate number of recruits who are expected to report to SOI West. Research and provide information regarding directly applicable rules, regulations, procedures and requirements and provide explanation of action taken. Responsible for processing Basic allowance for Housing (BAH) changes and/or updates for members and assists in the correction of any pay issues. Inquires in the automated Marine Corps Total Forces System (MCTFS) for verification of all data collected, identifies inconsistencies and initiate actions to obtain necessary data.
* Responsible for accurately inputting daily Unit Diaries to ensure accuracy of personnel entitlements and MCTFS records. Effectively contacts external commands such as MISSO, MISSA, CMC, and NMCI in matters pertaining to personnel admin issues, (UDMIPS). Utilize several Marine Corps and DOD references, including but not limited to the Individual Record Administration Manual (IRAM), marine Corps Total Forces System Personnel Reporting Instruction Manual (MCTFSPRIM) and other pertinent Marine Corps orders (MCO's) and directives. Responsible for receiving and answering routine telephone inquiries or refers to appropriate staff.
* Responsible for collaborates with various outside agencies and provide missing documentation for the Marine to settle their travel claims.
* Lead instructor for the following recruit training classes with an estimate of over 500 recruits, Initial Audit class, Final Audit class, Montgomery GI Bill/Post 9/11 class, and Marine Corps Foreign Language Program.
* Was also chosen by supervisor through dedication, steadfast integrity and performance of duties to be nominated for Civilian of the Quarter.
* I have an ability to communicate both orally and in writing when applying recruit administrative knowledge in the interpretations and application of regulatory and procedural requirements inn both simple and complex cases.
* I have a complete knowledge of the overall requirements and mission objectives pertinent to the administrative processing of recruits and making recommendations regarding alternative methods of operations.
* I have a complete knowledge of small computers systems as well as computer programs available or being implemented, to automate accession into and transfer for recruit training.
* I have a complete knowledge of database management and utilization of intricate data extraction necessary to meet various administrative and analytical variants required by numerous commands.
* Computer software and programs that I am proficient at are Microsoft Office programs, Word, Excel, PowerPoint, Access and Outlook, Marine Corps Total Forces System (MCTFS), MOL (Marine Online), Document Tracking Management System (DTMS), Defense Travel System (DTS), Unit Diary/Marine Integrated Personnel System (UD/MIPS) and Marine Corps Training Information Management System (MCTIMS).