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Administrative Coordinator

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Administrative Coordinator


Why you should apply

Our client – a membership based non-profit association that supports primary care providers in providing health equity services to vulnerable populations throughout Oregon – is seeking an Administrative Coordinator to join their team!  Location is in Downtown Portland with great access to food carts, public transit and shopping!  This is a high-profile opportunity to network in the healthcare, non-profit industry. 


The Details

If you are looking to be in a support role long-term, organized and eager to help, and can be self-directed when needed, this will be a great role for you! Candidates need to be able to prioritize and multitask, as they may be asked to assist numerous teams. The Administrative Coordinator provides administrative support, such as scheduling, taking meeting notes and action items, as well as general program and office coordination, and smooth and efficient functioning of designated bodies of work within the program areas.


Essential Duties and Responsibilities:

-Scheduling both internal and external meetings, including working with key stakeholders, such as health center executives and state representatives, to manage complex scheduling constraints and timelines

-Assist with project support when needed including: note taking, sending out agendas, action items and notes, create spreadsheets, surveys and other documents

-Post information to their website

-Processes paperwork, such as invoices and expense reports

-Works with administrative team to ensure a smooth office work flow including covering phones, reception, bank deposits, etc. as requested

-Conducts individual administrative duties (e.g. scheduling, time sheets, internal organization communications, etc.)

-Develops and maintains relationships with community members in order to provide excellent customer service to members, partners and funders

-Performs other administrative tasks and projects as asked


Essential Strategic & Leadership Responsibilities:

-May be involved with one or more internal organization committees.

-May provide administrative backup to the Board Liaison and for Board meetings



$19.00 per hour


Skills and Must-Haves

-Highly organized and excellent attention to detail.

-Ability to anticipate needs and manage time effectively.

-Ability to utilize backwards planning for scheduling and event needs.

-Ability to prioritize tasks and work on multiple projects, meeting requests and events simultaneously.

-Ability to work independently and take initiative, and make independent, informed decisions.

-Clear and concise communication.

-Demonstrated excellence in internal and external customer service.

-Excellent oral and written communication skills.

-Flexibility with strong analytical and problem-solving skills.

-Diplomatic and sensitive to maintaining confidentialities, as appropriate.

-Strong computer skills, including thorough knowledge of Outlook, Word, Excel, Power Point, etc.


The Company

Our client is mission driven non-profit that offers excellent benefits!


This position is offered through the Portland Branch of NW Staffing Resources. When applying online, please select the Portland Branch for immediate consideration, or call 503-242-0611 to speak with a recruiter.


Northwest Staffing Resources has been a leader in the staffing industry since 1985. We take pride in our competitive wages, multiple branch locations, and attractive benefits. Benefits include: After 1000 hours worked six paid holidays per year - Earn up to 40 hours of Paid Time Off annually - 401(k) retirement plan participation eligibility after one year and 1000 hours - Local weekly pay with electronic access to all timecard and payroll records - Medical, dental, and vision insurance plans available for qualified employees – ask us about our referral bonuses!


Administrative Coordinator

Full time, Temporary
Portland, OR

Published on 01/13/2021