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Purchasing Agent-Division of Animal Care

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**JOB SUMMARY:**

Assists in placing and expediting orders and obtains quotes/bids under occasional guidance. Resolves problems relating to the procurement of equipment, supplies and services. Creates purchase orders.

**KEY RESPONSIBILITIES:**

+ Assists customers to clarify requirements and proposes sourcing options. Evaluates and recommends the best sourcing solution.

+ Performs cost comparisons related to proposals. Compares prices, verifies specifications, delivery dates and other information to facilitate purchasing decisions.

+ Processes purchase orders and issues purchase orders, expedites deliveries, and resolves receiving and invoicing problems.

+ Prepares and processes purchase orders.

+ Assists with resolving problems related to invoicing and receiving.

+ The responsibilities listed are a general overview of the position and additional duties may be assigned.

**TECHNICAL CAPABILITIES:**

_CONTRACT MAINTENANCE (INTERMEDIATE):_ - The process of ensuring that the intent, requirements, and terms and conditions of a contract are met and continue to be met through the end of the agreement.

_PURCHASING (NOVICE):_ - Understands the concepts behind supplier relations and supply chain management. Handles supplier-related activities, requests for pricing, and purchases of goods and services while ensuring appropriate costs, schedules, quality, deliveries, terms, and conditions.

_DATA PROCESSING (INTERMEDIATE):_ - Retrieving, transforming and classifying data to produce meaningful information.

_COMMUNICATION (INTERMEDIATE):_ - Clearly, effectively and respectfully communicates to employees or customers.

**CORE ACCOUNTABILITIES:**

+ Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.

+ Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.

+ Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.

+ Team Interaction: Provides informal guidance and support to team members.

**CORE CAPABILITIES:**

SUPPORTING COLLEAGUES (P2):

+ - Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.

+ - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.

+ - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

DELIVERING EXCELLENT SERVICES (P2):

+ - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.

+ - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.

+ - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

ENSURING HIGH QUALITY (P2):

+ - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.

+ - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.

+ - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

MANAGING RESOURCES EFFECTIVELY (P2):

+ - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.

+ - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.

+ - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

FOSTERING INNOVATION (P2):

+ - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.

+ - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.

+ - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Bachelor's Degree (or equivalent experience) and 2 years relevant experience

**Licensure, Certification, and/or Registration (LCR):**

**Physical Requirements/Strengths needed & Physical Demands:**

+ Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.

**Movement**

+ Occasional: Standing: Remaining on one's feet without moving.

+ Occasional: Walking: Moving about on foot.

+ Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

+ Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

+ Occasional: Push/Pull: Exerting force to move objects away from or toward.

+ Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

+ Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

+ Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

+ Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

+ Occasional: Bimanual Dexterity: Requiring the use of both hands.

+ Frequent: Sitting: Remaining in seated position

+ Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

**Sensory**

+ Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

+ Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

+ Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

**Environmental Conditions**

**Job** _Research_

**Organization:** _ACUP - Administration Staff 104083_

**Title:** _Purchasing Agent-Division of Animal Care_

**Location:** _TN-Nashville-Medical Center North (MCN)_

**Requisition ID:** _2010249_

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.

Purchasing Agent-Division of Animal Care

Full time
Nashville, TN

Published on 11/19/2020