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Administrative Associate - Emergency Department

**Details**

+ **Department: Emergency Department**

+ **Schedule: Part time Days 7 am - 7:30 PM/7am-3:30PM Monday - Friday and every other weekend**

+ **Hospital: Ascension Genesys**

+ **Location: Grand Blanc, Michigan**

**Benefits**

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

_*Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: Travel, PRN, Short-Term Option, etc.). Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics._

**Responsibilities**

A member of a financial services team and/or a patient care delivery team. Perform a variety of functions with an emphasis on clerical duties.

+ Demonstrate an understanding and commitment to the philosophy and objectives of Patient-Focused Care, continuous quality improvement, team interaction, and the mission and values of Ascension Genesys Hospital.

+ Maintain confidentiality of hospital matters regarding patients, physicians, visitors, co-workers, and other center members.

+ Maintain patient confidentiality by continuously adhering to Federal and State laws regarding the dissemination of patient medical and billing information to outside sources.

+ Maintain an effective and quality interpersonal relationships with patients, family members, physicians, visitors, co-workers, and other center members.

+ Coordinate communications for the entire unit; answers telephone, handles mail, fax, pager communications to--from unit in a friendly, courteous, accurate manner.

+ Act as a unit receptionist, information agent for patients, nursing staff, physicians, allied services, and visitors; ensure that information sharing of unit operations is maintained; communicate concerns to the management team for problem solving.

+ Perform other duties as assigned.

+ Register, admit patients to the unit; accurately enter, maintain patient information into hospital computer systems including demographic, financial information; assign, verify patient medical record numbers.

+ Type and prepare various forms such as pre-admission and consent forms.

+ Verify, assess coverage on all types of encounters working with third party payers included but not limited to: Blue Cross, HMOs, PPOs, private insurance companies, Medicare, Medicaid, private pay patients.

+ Receive, record payments for hospital, medical services rendered; maintain petty cash fund; balance cash drawer, prepare cash reports, bank deposits daily.

+ Perform basic registration and admit patients to the unit.

+ Transcribe physician orders and enter necessary information on orders, charges, and credits into hospital information systems to ensure that they are carried out in the most efficient manner.

+ Interview and act as a resource to patients and families to complete accurate birth certificates and related documents according to regulatory time frames including maintaining and downloading data to MDPH. (FBC).

+ File complete and accurate registers with the County Clerk’s Office. (FBC).

+ Prepare chart for discharge.

+ Process death records, assist with funeral home notification, and body release as indicated.

+ May assist the patient care team in non-clinical activities of daily living, as directed.

+ Final assembly, completion of medical records, keeping in consistent order, current, divided as needed.

+ Demonstrate proper creation of patient’s medical records.

+ Assembles charts according to hospital standards.

+ Analyze charts according to hospital standards, and to achieve The Joint Commission/HFAP standards.

+ Perform actions on Chartfact locator system.

+ Essential Functions:

+ Proficient in medical terminology, hospital computer systems, and general office equipment.

+ Must possess excellent interpersonal skills necessary to effectively communicate with patients, medical staff, employees, third party payers.

+ Must possess good analytical and math skills.

+ Must have mobility skills to move room-to-room, between floors, including ability to assist in lifting, moving, evacuation of patients.

+ Working Conditions:

+ Work setting is a patient care unit or office; may be exposed to patient illness, communicable diseases, blood and body fluid hazards, and hazardous chemicals.

+ Orientation Requirements:

+ Must attend Medical Center New Hire and department orientations.

+ The above is intended to describe the general nature and level of work performed by people assigned to this classification. It is not to be construed as an exhaustive statement of duties, responsibilities, or qualifications for the people so classified, nor is it intended to limit or modify in any way, the right of any supervisor to assign, direct, and control the work of the employees under their supervision. The most recently dated job description on file in the Human Resources Department will be considered the official job description.

**Requirements**

Education:

+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

**Additional Preferences**

No additional preferences.

**Why Join Our Team**

Ascension Michigan operates 16 hospitals and more than 300 related healthcare facilities that together employ nearly 23,000 compassionate associates. When you join our care teams, you join a team dedicated to providing spiritually centered, holistic care which sustains and improves the health of the communities we serve throughout Michigan.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

**Equal Employment Opportunity Employer**

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRightsSp\_10\_20.pdf) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp\_%20English\_formattedESQA508c.pdf)

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

**This Ministry does not participate in E-Verify and therefore cannot employ STEM OPT candidates.**


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Administrative Associate - Emergency Department

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