Temporary Position: Administrative Assistant

  • UNCA
  • Asheville, NC, USA
  • Mar 15, 2017
Education

Job Description

Position Summary
The employee(s) hired for this position will serve as part of a temporary pool of Administrative Assistants for UNC Asheville.
The Administrative Assistant is the central office support for the designated department. This position oversees all aspects of office management, which includes record keeping, check requests, purchase orders, and ordering of office supplies. This position also assists with budgetary spreadsheets, payroll, and travel reimbursement requests. Additionally, the Administrative Assistant is responsible for the communication and management of the department's needs. Programming support is an essential part of this position; planning, organization, and successful execution of the office's calendar is a vital responsibility.

Position Number

Full-Time/Part-Time/Intermittent
Part-Time (20-29 hours/week)

Salary Information
$12.00 - $15.00 per hour

Posting Detail Information

Posting Number
T0068

Minimum Education/Experience/Skills
Graduation from high school or its equivalency and 1 - 3 years of administrative/clerical office experience is required. May also consider an equivalent combination of education and experience.

Preferred Education/Experience/Skills
Bachelor's degree or equivalent combination of training and experience is preferred. Banner experience, previous experience in Higher Education, and/or office management experience is a plus.

Knowledge, Skills, and Abilities
Verbal Communication: Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals, or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings, and events.
Written Communication: Composes written communication with guidance using standard formats. Composes correspondence involving program or operational procedures independently from general instructions or brief summaries.
Office Technology: Selects, understands, and fully applies features of a variety of software programs, machines, or office equipment that will produce the desired results.
Work Coordination: Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. May serve as an office coordinator on special projects, as assigned by supervisor.
Problem Solving: Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.
Program Knowledge: Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations.
Information/Records Administration: Records, compiles, and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data.
Budgeting: Monitors and reconciles departmental or program budget and tracks travel and office expenditures.

Work Schedule and Hours
Typical office hours are Monday - Friday from 8:00 am to 5:00 pm with the possibility of some limited evening and weekend hours as needed to meet the needs of the department. The duration of assignments vary, but cannot exceed twelve (12) months.

Posting Date
10/24/2017

Closing Date

Open Until Filled
Yes

Anticipated Start Date

Special Instructions to Applicants
This posting may not signify a temporary opening at this time. This is an on-going, as-needed, pool of temporary candidates. As departmental temporary needs are identified, this pool will be reviewed periodically to obtain potential candidates. If selected, candidates will be contacted directly by the hiring officials to arrange an interview. All positions are temporary and will vary in length of time. You may choose to withdraw your application from this pool at any time.
Please note that any documents submitted to Human Resources or the hiring departments become property of UNC Asheville and will not be returned.
Official transcripts may be verified upon employment by Human Resources. If copies of transcripts are necessary, they will be requested directly from the educational institution(s) by Human Resources. Any expense will be the responsibility of the employee. Educational degrees required must be from an appropriately accredited institution.
It is the policy of UNC Asheville to conduct pre-employment background investigations on all candidates selected for employment. If hired, the candidate will be required to submit proof of eligibility to work in the United States.
New employees are paid only by direct deposit to the financial institution of their choice.

Quicklink for Posting
http://jobs.unca.edu/postings/1973