Executive Assistant/HR Specialist

  • Express Employment - ID | IL | IN
  • Indianapolis, IN, USA
  • Apr 21, 2018

Job Description


Salary: $17.00

Express has partnered with a growing firm on the North side of Indianapolis that needs to hire an Executive Assistant/HR Specialist to handle a variety of responsibilities:

Primary Responsibilities:
  • Implement and administer employee policies
  • Provide high-quality advice and service to management on daily employee relations and performance management issues
  • Provide recruiting assistance
  • Maintain relationships with employment agencies to ensure the selection of the most qualified candidates
  • Facilitate the application process and interviewing process
  • On-board new hires and submit new hire reporting
  • Prepare new hire paperwork
  • Maintain personnel files in compliance with applicable legal requirements
  • Keep employee records up to date by processing employee status changes in timely fashion
  • Assists in hiring process by coordinating job postings, reviewing resumes, and performing telephone interviews and reference checks
  • Maintain the employee handbook with updated resolutions and other pertinent information, as needed
  • Ensures timely processing of workers'' compensation claims
  • Compile and post Worker's Compensation Accident Report log annually as required by OSHA
  • Create and distribute monthly HR newsletter to communicate and connect with our employees
  • Ensure 401K participation and change date notices are communicated timely per guidelines
  • Provide Health Benefits information and support to employees.
  • Record absences and PTO in Paychex
  • Monitor punches, enter unpaid days, and record PTO
  • Assist in collecting and verifying any missing punches
  • Review GPS punches for Service Team weekly to ensure accuracy
  • Review and submit payroll through Paychex bi-weekly
  • Plan and promote approximately four employee outings, team building events each year (i.e. golf, dinner, picnics, game, etc.)
  • Conduct HR polls to solicit input on what type activities our employees would most appreciate
  • Maintain inventory of office and hospitality supplies
  • Record minutes at sales team and managers meetings
  • Serve as first point of contact to company visitors
  • Distribute mail
  • Process daily check deposits - separately by company
  • Set up and maintain phone extensions/rings/groups on phone system

Position type: Evaluation Hire

Pay: $17/hr. with an increase upon hire plus benefits, PTO and profit-sharing

Schedule: Monday through Friday, 8am - 4pm or 9am - 5pm

Qualifications:
  • High school diploma or equivalent, with some college or technical school course work
  • Minimum of three years of job-related experience, preferably in a human resource department
  • Paychex and Concur knowledge helpful
  • Solid customer service skills dealing with vendors and/or employees / candidates
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation
  • Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines
  • Excellent verbal and written communication skills
  • Ability to maintain a high level of confidentiality

Four Ways to Apply:
  • Resumes may be emailed to Jackie.Proctor@expresspros.com
  • Complete an online application on our website www.expresspros.com submit it to the Indianapolis, IN East location
  • Call our office 317-251-3608
  • Visit our office 5060 East 62 nd Street Suite 118 Indianapolis, IN 46220.

About Express Employment Professionals:

Express can help you find the type of job that is a perfect fit for your needs and abilities, and you''ll never pay a fee for our services and support. Whether you''re looking for a full-time position, part-time work, or a more flexible schedule, Express can place you in a wide range of jobs that meet your employment goals, including Administrative, Commercial, and Professional positions. Let us help you today!

Benefits Available to Eligible Express Associates:
  • Medical Plan
  • Dental Plan
  • Holiday Pay (6 Days Observed)
  • 401(k) Retirement Savings Plan
  • Vision/Eyewear Plan
  • Vacation Pay
  • Life Insurance
  • Prescription Drug Reimbursement
  • Short-Term Disability
  • Referral Bonuses

Express Office: Indianapolis (East)

5060 East 62nd Street

Suite 118

Indianapolis, IN 46220