Office Assistant(PART TIME)

  • Express Employment Professionals
  • Sun Valley, Los Angeles, CA, USA
  • Feb 15, 2018
Administrative / Clerical

Job Description


Salary: $12-$15/HR

Part time Office Assistant (This is a part- time position with a minimum of 3-5 days a week and between 4-8 hours a day which could lead to increased hours and promotion based on performance) Ideally they can work 5 days a week and 4 hours a day or 3 days a week and 8 hours a day.

We are a small family owned and operated corporation in the San Fernando Valley providing consumer services to Los Angeles and surrounding counties. We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities
• Organize office and assist associates in ways that optimize procedures
• Respond to emails and phone calls
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Maintain files and records so they remain updated and easily accessible
• Manage contact lists
• Maintain trusting relationships with suppliers, customers and colleagues
• Prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as photocopier, typewriter, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Perform other office duties as assigned

Requirements
• Proven experience as an office assistant or another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Solid organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office/ Word/ Excel
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Bilingual (English/ Spanish/ ) ideal but not required
• High school diploma; additional qualifications as an Office Assistant are a plus

Express Office: Van Nuys

15435 Devonshire Street

Mission Hills, CA 91345