Document Imaging Tech

  • HCA
  • Nashville, TN, USA
  • Feb 11, 2018

Job Description

Job Code: 25622-144582


Days (rotating weekends)

Job Summary - The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder (HPF) document imaging system.

Supervisor - HIM Document Imaging Manager; Facility HIM Manager/Director if located in a facility-based scanning center.

Supervises - None

Duties (included but not limited to):

Prepping duties include:

• Meets with the HSC courier to receive and account for all totes/containers delivered.

• Unpacks all totes/containers; sorts and measures medical records according to established procedures.

• Prepares medical record documents prior to scanning, according to policies and procedures which includes, but is not limited to:

o Remove staples.

o Repair tears.

o Remove duplicate copies.

o Identify electronically fed documents with no handwriting on them.

o Placing like forms in reverse chronological order.

o Ensure patient identifiers are present on all pages, including front and back.

o Ensure all documents belong to the same patient/account.

Indexing duties include:

• Indexes each medical record document in the HPF system which includes, but is not limited to:

o Verifies images are correct and legible.

o Ensures that each scanned document is associated to the appropriate patient.

o Ensures that each scanned document is associated to the appropriate patient account.

o Ensures that each scanned document is associated to the appropriate document type.

• Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned.

• Scans documents according to policies and procedures on an "as-needed" basis, as directed by departmental processes, the HIM Document Imaging Manager, or their designee.

• Assists with the boxing of scanned documents according to established procedures.

• General duties:

o Maintains or exceeds established quality standards.

o Maintains or exceeds established productivity standards.

o Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging Leadership.

• Communicates issues and any process barriers to leadership appropriately.

• Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals.

• Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement".

• Other duties as assigned.

Knowledge, Skills & Abilities

• Organization - establishes courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task.

• Communication - communicates clearly, proactively, and concisely with all key stakeholders.

• Critical Thinking - actively and skillfully conceptualizing, applying, analyzing, synthesizing, or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning, or communication as a guide to belief and action.

• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.

• Policies & Procedures - articulates knowledge and understanding of organizational P&Ps.

• PC skills - demonstrates proficiency in keyboard operations, Microsoft Office applications, and others as required.

• Quality Orientation - accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.


• High school diploma or equivalency preferred.


• One-year experience in an office environment preferred. Prior medical record experience strongly preferred.


• None

Last Edited: 02/09/2018