Materials Manager Facilities

  • Adventist Health System
  • Altamonte Springs, FL, USA
  • Jan 06, 2018

Job Description

If you want to be a part of a place that provides nothing less than extraordinary compassionate care, then Adventist Health System is the place for you!

We are currently seeking qualified candidates for a Materials Manager Facilities position that will be based in our Facilities Management department. This position is based at our corporate office in Altamonte Springs, FL.

The AHS Corporate Campus Materials Manager is responsible for developing, implementing, measuring, and leading all supply chain efforts for the AHS corporate campuses. This position manages implementation of corporate directed savings and standardization initiatives, provides leadership for materials management functions: requisitions, receiving and distribution services. Collaborates with corporate Supply Chain as needed related to contracts, capital needs, and/or other supply chain initiatives. The Campus Materials Manager acts as a liaison between the corporate office and Supply Chain to ensure best practices, contract compliance, sourcing and contracting direction.

Specific job duties include:

  • Recommends processes, ensures all Materials Management functions are completed and provides leadership pertaining to requisitioning, receiving, inventory management, distribution, ensuring performance meets customer requirements.
  • Communicates with Supply Chain Shared Services related to procurement, invoice match exceptions, capital requisitions, and backorder status.
  • Develops shopping list of products on formulary, works with strategic sourcing team, prime vendor sales account manager, Shared Services and practices to refine and adjust shopping list in response to standardization efforts or changes in contracts, and coordinate with Shared Services and Sourcing to ensure that all necessary steps have been completed before items are places on shopping list for ordering.
  • Focal point for new product (equipment, supplies & technology) review and submission for approval.
  • Ensures the delivery of excellence in customer service to all customers.
    • Conducts 1 on 1 customer feedback sessions periodically to determine level of customer satisfaction
    • Responds to customer service failures, documents findings and develops corrective action plan(s).
  • Works with Shared Services as a liaison to the practices once they are live with iSynergy, assisting them in gathering or clarifying information and direction.
  • Trains and mentors those responsible for purchasing and utilization of supplies, equipment, and services within the AHS corporate campuses.
  • Identifies savings opportunities in the use and purchase of supplies, equipment, and services. Develops Standard Operating Procedures (SOP's) related to corporate campus Supply Chain-related processes, procedures and best practices involving Shared Services, Sourcing, and the field by coordinating and involving the appropriate parties to ensure the procedures meets all needs.

Knowledge and Skills Requirements:

  • Demonstrated ability to communicate effectively verbally and in writing.
  • Proficient in use of Microsoft Outlook, Word, Excel and other software packages
  • Proven critical thinking and analytical skills
  • Ability to manage and organize personnel and tasks for success
  • Proficiency in using an ERP system (Preferred)

Education Requirements:

  • Bachelor degree

Experience Requirements:

  • Leadership experience managing staff and processes (Preferred)
  • 1 year work experience in Supply Chain (Preferred)


  • Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
  • Communication - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listens actively to others.
  • Customer Orientation - Placing a high priority on the (internal or external) customer's perspective when making decisions and taking action; implementing service practices that meet the customers' and own organization's needs.
  • Decision Making - Identifying and understanding problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences
  • Driving for Results - Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
  • Influencing - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
  • Planning and Organizing - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
  • Technology Savvy - Leveraging one's practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.

If th is position sounds like a great match for your skills set and experience, please apply online now!