Coordinator Production Office

  • Adventist Health System
  • Altamonte Springs, FL, USA
  • Nov 16, 2017

Job Description

If you want to be a part of a place that provides nothing less than extraordinary compassionate care, then Adventist Health System is the place for you!

We are currently seeking qualified candidates for a Coordinator Production Office position that will be based in our Mission and Strategy department. This position is based at our corporate office in Altamonte Springs, FL.

This position provides the opportunity to be an essential member of the production team for the pilot season of "House Call" (Working Title) TV program. The program initiative is cooperation between HOPE CHANNEL, INC, & ADVENTIST HEALTH SYSTEM, INC.

The Coordinator will be responsible for coordinating the production office activities, handling a multitude of tasks simultaneously under high-pressure situations, as well as administrative support for the department. The position reports to the Program Manager in all aspects of pre-production, production and post-production, this includes assisting with the management of logistics, travel, scheduling and tracking expenses for local and national (interstate) film crews, and guests (including physicians) of the show.

Specific job duties include:
  • Serves under the Associate Producer to coordinate the various groups, which come together to make each television show (episode). It is a non-supervisory position.
  • Assist producers in maintaining production calendar and finalizes call sheets.
  • Coordinates and dispatches film crews to film story packages as assigned by producers and writers for each episode.
  • Assist producers in communicating with interviewees and crew to confirm project details and logistics, including finalizing call sheets.
  • Arrange travel for all staff, crew and talent.
  • Prepare invitations and other relevant correspondence.
  • Schedules with studio locations, vendors, and interviewees to book and confirm logistics for recording locations.
  • Assist producers with preparing release forms, which includes ensuring that requested changes are accommodated and vetted by HC/AHS legal.
  • Support the department in all administrative and accounting needs.
  • Schedules meetings with the existing and expanding AHS network of employees, scholars, researchers, interviewers, and partners. Also, locking-in, when applicable to the show/episode, the individual's participation in the live scheduled taping in the studio.
  • Order departmental supplies, food and beverages as requested by producers for interview shoots (as well as any specific craft services required/requested) for the guests in the "Green Room" during the studio shoot.
  • Works with producers to insure all documents required for each show are signed-off and linked in the production software (Wiki) and the specific run-of-show items finalized in Rundown Creator.

Experience Requirements:
  • 2+ years of coordinating experience in the entertainment industry, TV, Film or documentary production required

Educational Requirements:
  • High school diploma or equivalent required
  • B.A. Degree in English, Communications or Film Production preferred

Knowledge and Skills Required:
  • Superior communication skills (both written and verbal).
  • Strong organizational and problem-solving skills with demonstrated initiative to complete projects within deadlines.
  • Proficiency working in Microsoft Office & Cloud software.
  • In-depth knowledge of video recording technologies, digital file formats, codecs and methods of delivery

If this position sounds like a great match for your skills set and experience, please apply online now!